SECTION V: THE PAYMENT PROCEDURES AND THE REQUIRED DOCUMENTS

SECTION V
THE PAYMENT PROCEDURES AND THE REQUIRED DOCUMENTS
ARTICLE (26)
1.    The Governor shall determine such documents as may be required for the payment of benefits. He may, for example, rely on the data produced by the computer of the Organization and the relevant microfilm copies for the purposes of payment of entitlements to the contributors and their family members, in which case such data and copies shall be deemed to be sufficient documents for payment. The Governor shall also determine the forms required to be adopted. He may except from using such forms or replace them with alternative forms so long as that better serves the Organization work system, particularly the automated methods of benefit payments.
2.    The employer shall, upon termination of the service of a contributor, notify the appropriate office of the Organization of the termination of service and the date and reason of termination, within the first fifteen days of the month immediately following the month of termination of his service in accordance with such format as may be determined by the Governor.
3.    The application for payment of benefits due under the Law shall be submitted by the contributor or his family members, as applicable, to the nearest office on such form as may be determined by the Governor, and the required documents shall be associated therewith. The office shall contact the beneficiaries to complete any missing and to request the help of the employer in contacting them, if necessary.
ARTICLE (27)
The Organization shall take such measures as may be necessary to ensure the assessment and payment of the pensions and compensations within two weeks at the most from the date of submission of the application duly completed and associated with the required documents.
ARTICLE (28)
The eligible survivors of the contributor shall, in the event of their entitlement to the survivors' pension or lump sum compensation under the provisions of Articles (40) and (41) of the Law, attach the following documents to the application for payment:
a.    Certificate of death of the contributor or an official document acceptable to the Organization specifying the date of death.
b.    An officially certified document listing the names and ages of the beneficiaries.
c.    The marriage contract of the contributor’s widow or widows, if available, or any other official document to this effect.
d.    A document, stating that the deceased contributor was, at the time of his death, supporting the family member applying for payment, in the manner described in Article (21) of these Regulations, and such document shall not be required in respect of the widow, sons and daughters.
e.    A document, acceptable to the Organization, indicating the regular enrollment in educational or vocational institution of the sons, grandsons and brothers whose ages exceed twenty one years at the commencement of entitlement or thereafter, and such document shall be renewed annually until the completion of study or attainment of twenty six years of age whichever is earlier, or medical reports confirming their earning incapacity, as applicable, shall be submitted for presentation to the Medical Board for determining the state of disability.
f.    An official document evidencing that the widower, father or grandfather has attained sixty or more years of age and is unemployed, but if he is under that age he shall submit a medical certificate confirming his earning incapacity for presentation to the Medical Board to determine the state of incapacitation.
g.    Such other documents as the Governor may deem necessary to be attached to the application for payment.
ARTICLE (29)
1.    The pension share shall be paid to the respective beneficiary if he has attained eighteen years of age.
2.    The pension share of the minor or the incompetent person shall be paid to his guardian or custodian designated by a legal document explicitly stating that the guardian or custodian is authorized to receive the pension, and such document may be submitted at any time so long as the entitlement to pension exists.
3.    In case of failure to submit the document provided for in the preceding paragraph together with the other documents required for payment, the appropriate office shall pay the share of the minor or incompetent person to the person living with him if he is the father, the grandfather, the mother or the most matured of his brothers, as indicated in the documents, until a legal document designating a guardian or custodian is submitted to the office, in which case the relevant payment shall accordingly be made with effect from the pension of the month next to the date on which the said document is submitted.
ARTICLE (30)
Without prejudice to the provisions of the preceding Article, if the applicant for payment is a guardian, custodian or an agent of the recipient of a pension or compensation or of his eligible family members, the applicant shall attach to the application for payment:
a.    A power of attorney issued by the appropriate authority or a power of attorney signed by two witnesses to be prepared by the proxy before the competent employee and approved by the Office Director, and the power of attorney in both cases shall be renewed in regular intervals to be determined by the Governor.
As an exception of this provision, the legal document issued by the appropriate authority shall be accepted in respect of payment to a female eligible family member only and the power of attorney for overseas pension payment shall be accepted in respect of pensions payable to Saudis only.
b.    Or the decision appointing him as guardian, custodian or agent of an absentee, as applicable.
ARTICLE (31)
The recipient of a pension or compensation or any of his eligible family members shall indicate, in the application for payment, the method of payment to be chosen from such methods as may be specified by the Organization. Likewise, the beneficiary may, for reasons acceptable to the Organization, request that the method of payment of the periodical benefits be changed for subsequent months, provided that the pensions or other benefits shall be paid within the Kingdom. Nevertheless, the Governor may, in such exceptional cases as he may determine, accept to have payment made outside the Kingdom in accordance with the procedures and conditions to be determined by him.
ARTICLE (32)
The Organization shall notify the beneficiary of all the particulars related to the pension or compensation due to him, the amounts withheld, if any, the net amount due for payment, the agency through which payment will be made, and the conditions under which such payment shall continue to be made.
ARTICLE (33)
1.    Entitlement to pension shall take effect on and from the beginning of the month immediately following the month in which the condition qualifying for entitlement arises, and pension shall be paid in advance with effect from the said date, provided that the regular payment of pensions shall be made within the first week of the month.
Nevertheless, by decision of the Governor, the time of payment may be made earlier, if he deems such arrangement is suitable.
2.    Entitlement to pension shall be terminated at the end of the last day of the month in which the incident required for termination of entitlement has arisen.
ARTICLE (34)
In agreement with the paying agencies, the Governor shall determine the period during which the benefits shall continue to be payable by the said agencies and the dates on which unpaid benefits shall be returned to the Organization. The Governor shall, by decision, regulate the cases in which payment shall be made by the offices of the Organization.
ARTICLE (35)
1.    The pensioner or his eligible family member shall notify the appropriate office of any change affecting his entitlement to pension, particularly if he is engaged in paid work. If he fails to do so, or refrains from providing the office with the information it requires or provides erroneous information, or fails to respond to the date specified by the office, or if the office has any doubt in respect of the submitted documents, the office Director shall have the right to suspend payment of all or part of the pension until it is ascertained that the beneficiary is entitled to the payment. When, payment to the beneficiary shall be resumed without prejudice to the provisions of the next paragraph and the provisions of Article (39) of these Regulations.
2.    The pensioner or his eligible family members or their representative by Law or by agreement, shall submit to the Organization on the dates determined by the Governor a declaration signed by two witnesses on such form as may be determined by the Governor for this purpose to prove that they still meet the conditions qualifying for the pension or to be signed by the pensioner or his eligible family members, as applicable, before the competent official. Payment of the pension shall be suspended in case of failure to submit the said form on the fixed date, and it shall be resumed only after the form is submitted so long as the conditions for entitlement to pension are still fulfilled.
Before suspending payment, the Governor may give the applicant for payment a grace period for submitting the said declaration. The periods provided for in Article (57) of the Law shall become applicable upon the expiry of the said grace period, with due regard to the rules provided for in Article (40) of these Regulations.
ARTICLE (36)
The recipient of a non-occupational disability pension shall report to the appropriate Medical Board for medical re-examination on the dates fixed by the Board to establish that his state of disability continues. If, without a reason acceptable to the Office Director, he refuses to submit himself to such medical examination, the payment of pension shall be suspended until he submits himself to the medical examination. When, payment of his pension shall be resumed without prejudice to the provisions of Article (40) of these Regulations. This provision shall also be applied to any of the family members qualifying for pension as a result of the earning incapacity.